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Small Claims Information

What help can the court give?

The clerk is not allowed to give legal advice or attempt to predict how the judge might rule in a given situation. A clerk may assist with forms and general information about the process, but may not legally do more. Forms are available for such things as the Notice of Claim, Affidavits, and the Notice of Appeal.

Who can sue and be sued?
Any individual, business, partnership, or corporation (with a couple of exceptions) may sue in small claims court. The state of Washington may not be sued in Small Claims Court.

What can be recovered?

The court can award a judgment for the recovery of money only. The court cannot determine possession or ownership of property. The limit is $5,000. Also, you are not allowed to split a cause of action into two cases to avoid the jurisdictional limit. Generally, if two cases arise out of the same event or transaction, they must be joined and are subject to the $5,000 jurisdictional limit.

Where should the case be filed?
As a general rule the case must be filed in the county of the defendant's residence.In the case of a traffic accident, it may also be filed in the county where the accident occurred.

May attorneys participate?
Attorneys and paralegals are prohibited from appearing or participating with the plaintiff or defendant in a small claims suit unless the judge grants permission.

How much does it cost?

The person filing the suit (plaintiff) must pay the court clerk a filing fee of $29.00 at the time of filing. Additional fees must be paid to have the Notice of Small Claims served on the defendant by the sheriff or a process server. As an alternative, defendant may be served by registered or certified mail. If this is done, a return receipt signed by the defendant must be filed with the court to prove the notice was received. The prevailing party may recover the filing fee and costs of service as a part of the judgment.

How does the case get started?
First, plaintiff will prepare a Notice of Small Claim on a form that is provided by the clerk. Plaintiff must sign the Notice in the presence of the clerk, unless otherwise instructed by the court. The clerk will enter a hearing date, trial date, or response date on the form. It is the plaintiff's responsibility to accurately identify the defendant, provide a proper address and, if possible, provide a phone number.

How is notice served on the defendant?
It is the duty of the plaintiff to arrange for service upon the defendant. It does not happen automatically. The Notice of Small Claim may be served on the defendant by any of the following:

  1. The Sheriff's Office;
  2. A process server;
  3. Any person of legal age (18 or older) who is not connected with the case either as a witness or as a party; or
  4. By mailing the copies to the defendant by registered or certified mail with a return receipt requested, Provided, that service by mail is only effective if the defendant signs a return receipt, and the return receipt is filed with the court.

The Notice of Small Claim must be served on the defendant not less than ten (10) days before the first hearing. A “return of service” (an affidavit or declaration attesting to the date, time and manner of service), or mail return receipt bearing the defendant's signature, must be filed at or before the time of the first hearing. Plaintiff cannot personally serve the defendant with the claim.

What about settlement out of court?
In most cases, neither party is one hundred percent right or wrong. Furthermore, even if you are right, remember your opponent will be telling a different story to the judge. There may not be sufficient evidence to convince the court of the merits of your case. In short, there is a real risk any time a case goes to court.

For this reason, all parties are encouraged to try to settle their case before trial. If a settlement is reached before the hearing, you must inform the court so the hearing can be canceled and the case dismissed. If your opponent agrees to pay at a later date, you may ask to continue the hearing. If the payment is made before the new date, you may then ask the court to cancel the hearing.

However, if payment is not made, by the time of the new hearing date, the case may proceed to court. If the suit is dropped, the filing fee and service costs are not returned.

What is the first appearance?
The first time the parties appear in court will not be a trial. Do not bring witnesses or exhibits to this hearing.

If both parties are at the First Appearance, the case will be sent to mediation at that time.

Mediation is a process where the two parties meet with a neutral third party and attempt to settle the case without the necessity of a trial. Attendance at mediation is mandatory although settlement of the case is not required.

If the case is not resolved at mediation, a pretrial conference will be held and the matter will be assigned a trial date.

What if the defendant is in the military?
The law protects any person on active duty in the military. You must verify to the best of your ability whether the defendant is on active duty. If you know the SSN, you may obtain verification at the Defense Manpower Data Center (DMDC) website. You should print and file the report.

The web address is: http://www.defenselink.mil/faq/pis/PC09SLDR.html. If you do not know the SSN, you should contact the DMDC by mail.

The mailing address is:

1600 Wilson Bourlvard, Suite 400,
ATTN: Military Verification, Arlington,
VA 22209-2593.

A self addressed, stamped envelope is required.

What if the defendant fails to appear?
If there is proof in file that defendant has been properly served with notice of the claim, and if there is proof in the file that the defendant is not on active duty in the military, and if the defendant fails to appear, then a default judgment may be entered in favor of the plaintiff, upon presentation of sufficient facts.

What if the plaintiff fails to appear?
If the plaintiff fails to appear, the case will be dismissed without prejudice. If a written counterclaim has been filed, properly served, and proof of service filed, a default judgment may be entered in favor of the defendant, upon presentation of sufficient facts.
Preparing for the trial It is crucial to be well prepared. To prepare for the trial, collect all papers, photographs, receipts, estimates, canceled checks, or other documents that concern the case. Do not assume that the judge knows anything about your case. It may be helpful to write down ahead of time the facts of the case in the order that they occurred. This will help organize the case and make a clear presentation of the story to the judge.

It is also a good idea to sit through a small claims court session before the date of your hearing. This will give you first-hand information about the way small claim cases are heard.

What happens at the trial?

When you arrive at the court, report to the courtroom to which your case has been assigned. When your case is called in the courtroom, come forward to the counsel table and the judge will swear in all the parties and witnesses.

Don't be nervous--remember that a trial in small claims court is informal. The judge will ask the plaintiff to give his or her side first, and then will ask the defendant for his or her explanation. Be brief and stick to the facts. Do not just read a written statement. Tell your story in your own words; resist the temptation to “talk like a lawyer”. The judge may ask you questions, which you should answer straight out and to the best of your knowledge.

Be polite, not just to the judge, but also to your opponent. Do not interrupt. Whatever happens, keep your temper. Good manners and even tempers help the fair and efficient conduct of the trial, and make a good impression on the judge.

After both sides have been heard by the judge, he or she will normally announce the decision right then and will sign and hand the parties a judgment. Occasionally the court will need time to decide the case. In that event, you will be notified of the court’s decision by mail.

What if a party fails to appear for trial?

If the defendant fails to appear for trial, the plaintiff will be granted judgment for the amount of the claim proven in court, plus costs--provided the plaintiff can show proof of service. If the plaintiff fails to appear, the claim will be dismissed; however, generally the court will permit the plaintiff to start over, if good cause for the non-appearance is shown.

How is the money collected after receiving a judgment?

A money judgment in your favor does not necessarily mean that the money will be paid. The Small Claims Court does not collect the judgment for you. If no appeal is taken and the judgment is not paid within 30 days, or the time set by the court in the payment plan, you may request (in writing) that a transcript of the judgment be entered into the civil docket of the court. At that time, you may proceed with any of several methods of collection, such as garnishment of wages, bank accounts, and other monies of the defendant, or an execution may be issued on cars, boats, or other personal property of the judgment debtor. You may need the assistance of an attorney or collection agency at this point. Beginning July 2004, an attorney may be able to recover fees as part of the collection process.


In the alternative, you may take your transcript of the judgment, file it in Superior Court, and record it at the County Auditor’s office. Fees will be required by the Superior Court Clerk and County Auditor. When this is done, it places a lien against any real estate located in the county in the name of the judgment debtor.

When the judgment has been paid in full you must send written notice to the district court that the judgment has been satisfied.

What happens to the evidence filed with the court?
Any evidence filed with the court, such as copies of agreements, cancelled checks or any other evidence, will be retained by the court for a period of 30 days following the decision of the court. If no appeal is taken, the parties will receive notice and must immediately come to the court to retrieve any evidence. If the evidence is not retrieved within 30 days of the notice, it will be destroyed. If an appeal is filed, the evidence will be retained pending resolution of the appeal.

Is there a right to appeal?

Except as noted, any party dissatisfied with the decision of the small claims court may appeal that decision to the Superior Court. Provided, however, the party who files a claim or counterclaim cannot appeal unless the amount claimed (the amount asked for, not the amount of the judgment) exceeds $1,000. And provided further, no party may appeal a judgment where the amount claimed is less than $250.

How is an appeal filed?
If an appeal is taken to the Superior Court, the appealing party is required to follow the procedures set out in Chapter 12.36 of the Revised Code of Washington (RCW). The following steps must be taken within 30 days of the entry judgment:

  1. Prepare a written Notice of Appeal and file it with the District Court;
  2. Serve a copy of that Notice on the other parties, and file an acknowledgment or affidavit of service in District Court;
  3. Pay to the District Court a $20 transcript fee;
  4. Deposit at the District Court the Superior Court filing fee of $220, either in cash, money order, or cashier's check payable to the Clerk of the Superior Court;
  5. Pay a $40 appeal processing fee to the District Court; and,
  6. Post a bond in a sum equal to twice the amount of the judgment and costs, or twice the amount in controversy, whichever is greater at the district court. The bond can be in cash, or through a surety approved by the District Court.

When the appeal and bond are transferred to Superior Court, the appellant (person appealing the decision) may request that the Superior Court suspend enforcement of the judgment until after the appeal is heard.

Within 14 days of filing the Notice of Appeal, the District Court Clerk will file the court record at the Superior Court, which will then assign a new number and notify the District Court. The District Court Clerk will advise the appellant of that number, and the appellant must then contact the Superior Court for further instructions.

Once the judgment has been appealed to the Superior Court, enforcement of any judgments entered in the case will be handled in Superior Court in the same manner as any other Superior Court judgment.