County Clerks Office
(Superior Court Matters)
Office Hours: 8:30 AM to 4:30 PM Daily Except for Court Holidays
SE LITIGANT INFORMATION (Civil)
and making your way through the court process is not easy
and can be quite frustrating, especially for those handling
their own legal representation (pro se litigants). There are
extensive state and local
court rules (pdf) and everyone appearing before the Superior
Court is expected to follow them. While the information below
can never tell you every thing you need to know, the following
will hopefully be of benefit in clarifying a few of the mysteries
of representing yourself:
YOU WANT TO START AN ACTION AGAINST SOMEONE ELSE.
If you are starting an action, you are the petitioner or plaintiff
or moving party.
anything can happen in court, you need to fill out paperwork,
file your case, and pay a filing fee payable by cash, money
order or certified check.
Obtain the correct
forms (if they exist) on-line or purchase from the Clerk.
The first forms you fill out (in ink or typed--no
pencils) are a Summons along with a Petition
or a Summons along with a Complaint.
Filing these forms and serving them on the defendant/respondent
starts your case.
Always remember and keep a record of your case number
You will need to serve the other party (through law
enforcement, civil process, or an adult other than yourself)
and have a declaration or return of service showing that
you have served the other party.
You now wait. If the other party does NOT respond
within the prescribed time, you need to obtain a court order
stating that the other party is in default. You will still
need to enter final orders in court that are consistent
with the petition or complaint that you filed.
If the other party/side responds in time, then further
proceedings, such as motions and or trial, are necessary,
unless you and the other party resolve the case.
For summary judgment, LUPA, Ralj Monday motion calendar
AND all trials, it is mandatory to confirm that you will
be present for the court hearing. Confirmation must be made
by Noon Thursday the week before the hearing. Call Superior
Court Administration at (360)336-9320 to confirm.
Clerks Office only takes original documents with original
signatures for filing your case or adding to your file.
File all original documents at least three days before your
sure to bring copies of what you are filing to conform for
service, your personal records, and bench copies for the
judge. Judges copies of all affidavits, declarations,
briefs and legal memoranda in both trial and pretrial proceedings
shall be prepared and delivered to the Court Administrators
Office at the time of service.
you give the Clerk any paperwork to file, the Clerk is required
by law to charge you to get copies made from your file.
The fee is $0.25 per page for non-certified copies, except
through mail. Certified copies are $5.00 for the first page
and $1.00 per page thereafter for each document.
need NOT be signed in front of the Clerk. You may sign them
ahead of time.
out all documents/forms clearly, completely, and in ink
or typedno pencils.
YOU WANT TO DEFEND YOURSELF FROM AN ACTION STARTED BY SOMEONE
If an action has been started by another party against you,
you are the defendant or respondent or responding party.
answer or response to the petition filed against you must
be filed in the Clerks Office within the time indicated
on the summons. Be SURE to serve a copy on the opposing
you have answered, the other party is required to notify
you of any further proceedings.
you do NOT answer/respond in a timely manner to a summons,
you may be found in default and lose the right to have your
side of the case heard by a judge.
YOU NEED TO KNOW.
The following terms are important to know:
se Refers to people who represent themselves.
parte An action done by one party only without notice
to the opposing party.
A general term to describe a party (plaintiff or
defendant) to a legal action.
Motion A written request made by a party to a court
for an order granting relief.
Petition A formal written application to the court
requesting a remedy available under law.
Order A direction or command delivered by a court
and entered into the court record.
Summons and Complaint Two separate documents that
go together to start a civil lawsuit.
Summons and Petition Two separate documents that
go together to start family law cases.
Note the matter To fill out a Note for Hearing document
that puts your case on the calendar. This is done with a
document, never over the phone.
Conform To make a document match the original.
Calendar (sometimes called a Docket) List of cases
arranged for hearing in court.
Bench copies Copies for the judge of any motions,
declarations, or proposed orders before the court for a
WHAT DO I WEAR AND HOW DO I ACT IN COURT?
Courts are respectful and formal settings. You are trying
to present, and win, your side of the issue. Dress, speak,
and conduct yourself appropriately:
clean, mended clothing that does not bring undue attention
not wear hats, caps, shorts, bare midriffs, tank tops, or
revealing clothing. Religious attire may be an exception.
not use cell phones, beepers, or pagers.
clearly and respectfully.
to your point. Do not ramble. Only address matters being
decided today by the Court.
not swear, yell, or use improper language.
to imagine you are the judge and someone is appearing in
front of you seeking a favorable decision. How would you
want them to act so you can assess the facts fairly and
not be distracted in that effort?
LIST OF HELPFUL PHONE NUMBERS AND WEBSITES.
Help can be found at:
Office: (360)336-9440 Website
Superior Court Administrators Office: (360)336-9320 Website
Admin Office of the Courts (AOC): 360-753-3360 Website: www.courts.wa.gov/index.cfm
NW Justice Project/CLEAR:1-888-201-1014 Website: www.nwjustice.org
Legal Information www.WashingtonLawHelp.org or www.lawforwa.org
Forms On-line www.courts.wa.gov/forms
State and Local Court Rules www.courts.wa.gov/court_rules/
of a Courthouse Facilitator (CHF) are available for help with
some Family Law matters (dissolutions or divorce, paternity,
and non-parental custody). You need to make an appointment
by calling (360)336-9440 or (360)336-9320.
staff are not attorneys and are restricted by law from giving
ClerksOffice staff cannot tell you if your paperwork
is filled out correctly.
will only be able to see or talk to a judge about your case
when you appear before the judge in court.
AOC Public Trust & Confidence
Committee Approved Generic Version 12.1.06